Adjustment
From Navigates Help
| Invoicing |
|---|
| Invoice View Valuation Invoice Messages Adjustment Invoice Dates Index Prices Top-Line Adjustments |
The Adjustment screen allows users to create standalone adjustment entries for a given contract.
A regular Adjustment, used to rectify a particular charge on the valuation, is added via a Screen Function on the Valuation screen.
It creates two entries marked A (adjustment charge) and R (reversal of the original charge).
Re-running the Generate Valuation workflow will wipe out these entries.
A StandAlone Adjustment, also used to rectify a particular charge on the valuation, is added via a Screen Menu.
Unlike the regular adjustment, the StandAlone method creates permanent entries (marked S) that do no get wiped when a Generate Valuation workflow is re-run for the contract and accounting period.
Contents |
[edit] Create Regular Adjustment
To create a regular adjustment:
- Select Customer Activities -> Invoicing -> Valuation. You will be directed to the Valuations screen.
- Specify the accounting period in the search field at the top of the screen and click
.
- Select the valuation that you wish to adjust from the search list. If the valuation is not available, you can create one by running the Generate Valuation workflow.
- Go to the Daily View Summary tab. Select the row (charge) you wish to adjust.
- Select Screen Functions -> Adjustment. You will be directed to the adjustment screen.
- Update the rate or total amount, as needed. Adjust components, if necessary. Change the Approval Status to Active.
- Click
.
- Return to the Daily View Summary tab by clicking
.
- Click the [Filter] button to refresh the screen and view your changes.
[edit] Create StandAlone Adjustment
To create a StandAlone adjustment:
- A valuation must exist for the contract before a StandAlone Adjustment can be created. If no valuation exists, you may generate one by running the Generate Valuation workflow.
- Select Customer Activities -> Invoicing -> Adjustments. You will be directed to the Adjustment screen.
- Click
at the top of the screen.
- Select the adjustment type. It should correspond to the type of charge you are correcting.
- Enter the accounting period and contract number.
- Enter the flow date and the receipt and delivery location of the charge you are adjusting.
- Click the [Populate Components] button. The component matrix will be populated with the system-generated entries.
- Enter the adjustment quantity and rate.
- Click .
- Go to the Daily Summary tab on the Valuations screen to view the adjustment.
[edit] Components
When you click the [Populate Components] button, the components for the specified adjustment type appear in the Components Matrix below. After filling out the Adjustment Qty and Adjustment Rate fields, the Adjustment Amount automatically populates along with the Rate and Amount columns for each component in the table as the entered rate gets distributed amongst the components.
If the Include box is checked, component will be considered in the automatic distribution. If the Preset box is checked along with the Include box, the user may enter a value in the Rate column beforehand, which will then be used in the automatic distribution and taken out of the adjustment rate. The Preset box only has meaning if the Include box is checked.
In the examples below, assume you have four components (A,B,C,D) with equal distribution weight.
If an adjustment rate of $1.00 is entered and all components are to be included, then the result would be the following:
| A = 0.25, | included, | no preset |
| B = 0.25, | included, | no preset |
| C = 0.25, | included, | no preset |
| D = 0.25, | included, | no preset |
If C's Include box is unchecked, then the following would result:
| A = 0.33333, | included, | no preset |
| B = 0.33333, | included, | no preset |
| C = <empty>, | not included, | no preset |
| D = 0.33333, | included, | no preset |
If you go back and include all components, but preset C with 0.40, then the following would result:
| A = 0.20, | included, | no preset |
| B = 0.20, | included, | no preset |
| C = 0.40, | included, | preset with 0.40 |
| D = 0.20, | included, | no preset |
[edit] FIELDS
- Adjustment Type – Type of Adjustment.
- Accounting Period - Accounting period.
- Svc Req K - Contract being adjusted.
- Approval Status - Current adjustment approval state.
- Flow Begin/End Date - The actual gas flow begin and end dates for the adjustment.
- Flow Begin/End Time - Flow time stamp.
- Receipt / Delivery Location - Locations to which the adjustment applies.
- Receipt / Delivery Zone - Zone to which the adjustment applies.
- Adjustment Qty – Quantity for the adjustment.
- Adjustment Rate – Rate for the adjustment.
- Adjustment Amount – Total adjustment amount.
- Reversed Entry - Indicates whether this entry has been reversed.
- Creator Name - ID of the user who created the adjustment.
- Created Date - Date when the adjustment was created.
- Component - Name of the component.
- Component Group - Group to which the component belongs.
- MaxRate - Maximum charge rate for the component.
- Rate - Component charge rate.
- Amount - Total charge.
- Include - Indicates that the component is considered in the automatic distribution.
- Preset - Indicates that the user is allowed to enter a value in the Rate column beforehand.
- Comments - Comments associated with the particular adjustment.
