Contract

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Contracts
Contract
Contract Request
Amendment
Amendment Request
Contract/Amendment Summary
Lock Contract
Transactions
Segmentation

The Contract screen allows users to view, create, execute and maintain contracts.

Contents

[edit] View Contracts

Click image:retrieve.jpg to retrieve contracts.
Use the search fields at the top to narrow the search results.
Select a contract from the list to view details. Navigate to a tab to see additional information.

[edit] Create and Execute Contracts

The process of contract creation and execution consists of six required and eight optional steps.

[edit] Enter General Information (Required)

  • Navigate to the General >> Main tab.
  • Click image:New.jpg.
  • Select Service Requester, Service and specify contract term (Begin & End Dates).
  • Enter additional information, as necessary.
  • Click image:save.jpg.
OR
  • Retrieve a contract you wish to copy.
  • Click image:Copy.jpg.
  • Edit general information, as necessary.
  • Click image:save.jpg.


[edit] Enter Rights (Required)

  • Navigate to the Rights >> Input tab.
  • Enter rights required for the type of service selected. Inputs on the Rights screen will vary by Rate Schedule.
  • Click image:save.jpg.


[edit] Run Rights Configurator (Required)

Select Screen Function >> RunRightsConfigurator.
RightsConfigurator must run every time a change is made to rights.
RightsConfigurator can only be run on Unsubmitted and Rejected contracts.

[edit] Enter External Contacts (Required)

Each contract is required to have a Billing-1 and General Mailing contacts before it can be executed.
If the contract requester has default external contacts set up, then the External Contacts tab will be populated automatically and no further action is required.
If no such contacts are set, they must be added manually. This tab may be used for adding any other contacts associated with the contract.

  • Navigate to the General.External Contacts tab.
  • Click [New] at the top of the matrix.
  • Enter select the contact role.
  • Choose the contact from the BA Name look up table.
  • Click image:save.jpg.


[edit] Submit Contract (Required)

Select Screen Functions >> Submit Contract.

[edit] Clear Messages (Optional)

If any warning messages were generated during the submission process, they must be reviewed and cleared prior to execution.
Note that only warning messages may be cleared on the Messages tab. All error messages must be addressed by the customer service, as the error that triggered them will prevent the contract from getting submitted.

  • Navigate to the Messages tab.
  • Review warning messages. Address the warnings, as necessary.
  • Check the Cleared box to clear a message.
  • Click image:save.jpg.


[edit] Approve Contract (Required)

Contract require approvals from various customer service departments. Each approval must be set by an appropriate representative. When all approvals are set, the contract status will change to Executed.

  • Navigate to the Approval tab.
  • Set an approval status to Approved.
  • Click image:save.jpg.



[edit] Enter Additional Info (Optional)

This and the following steps may be completed before contract submission and execution.

  • Navigate to the General.Additional Info tab.
  • Update dates or evergreen information, as needed.
  • To update the Service Requester History or Contract Use Type, click [New] at the top of the respective matrix.
  • Edit data, as necessary.
  • Click image:save.jpg.


[edit] Relate Contracts (Optional)

  • Navigate to the General.Related Contract tab.
  • Click [New] at the top of the Forward Relationships matrix.
  • Fill out all required and necessary fields.
  • Click image:save.jpg.


[edit] Set Up Agencies (Optional)

  • Navigate to the General.Agency tab.
  • Click [New] at the top of the matrix.
  • Fill out required fields.
  • Click image:save.jpg.


[edit] Set Up Internal Contacts (Optional)

  • Navigate to the General.Internal Contacts tab.
  • Click [New] at the top of the matrix.
  • Select the contact role.
  • Choose the contact using the Last Name look up field.
  • Click image:save.jpg.


[edit] Enter Contract Footnotes (Optional)

  • Navigate to the Comments.Contract Footnotes tab.
  • Click [New] at the top of the matrix.
  • Enter the comment text.
  • Click image:save.jpg.


[edit] Enter Customer Service Comments (Optional)

  • Navigate to the Comments.Customer Service Comments tab.
  • Click [New] at the top of the matrix.
  • Enter the comment text.
  • Click image:save.jpg.


[edit] Enter Price Discounts & Run PriceConfigurator (Optional)

  • Navigate to the Price.Inputs tab.
  • Click [New] at the top of the matrix you wish to modify.
  • Enter pricing details.
  • Click image:save.jpg.
  • Select Screen Functions >> RunPriceConfigurator.
  • If you wish to add price comments, navigate to the Price.Comments tab.
  • Click [New] at the top of the matrix.
  • Enter comment text.
  • Click image:save.jpg


[edit] Withdraw Contracts

To withdraw an unsubmitted or submitted contract, select Screen Functions >> Withdraw Contract. This cannot be undone.

[edit] FIELDS

[edit] General.Main

Displays general information about the contract, such as ownership, term and service.

  • Svc Req K - A unique identifier issued to the contract.
  • Status - Contract status.
  • Service Requester - Name of the customer associated with the contract.
  • Rate Schedule - Type of service that the contract covers.
  • Service - Service name.
  • Evergreen - Evergreen clause indicator.
  • Credit Source - Source of credit for the contracts (system-generated or user-entered).
  • Credit Amount Required - Amount of credit required from the service requester for the contract.
  • Begin Date - Contract term begin date.
  • End Date - Contract term end date.
  • Request Date - Date the contract was created.
  • Requested Flow Date - Date the gas flow begins under the contract.
  • Agreement Date - Date the contract was initiated between the customer and the pipeline.
  • Amend Date - Date of the last contract amendment.
  • Requested by Name - Name of the customer contact who requested the contract.
  • Requested By Title - Contract requester's title.
  • Requested By Phone - Contract requester's contact phone number.
  • Description - Details of action performed by the scheduling process.
  • Amendment - Active amendment ID.
  • Customer N# - System-assigned BA ID number.
  • Actual End Date - Actual end date of the contract.


[edit] General.Additional Info

Displays information about contract usage and ownership.

  • Request Letter Sent Date - Date the formal Request For Service letter was sent to the pipeline by the customer.
  • Copies Sent Date - Date when the copies of the contract were sent to the customer for confirmation.
  • First Flow Date - Date the gas was first flown on the contract (system generated).
  • Balance Date - Contract balance date (system generated).
  • Right of First Refusal Date - Date by which the customer can send notification for continuation of service on the contract beyond the term of the agreement.
  • Evgn Notification Unit - The unit of notification period for evergreen contracts.
  • Evgn Notification Period - The period needed for notification for evergreen contracts.
  • Scheduled Review Date - Date of scheduled review for the renewal of the contract.
  • Primary Term End Date - Date used for revenue forecast (system generated).
  • Withdrawn Date - Date the contract was withdrawn (system generated). Active contracts display 1/1/1900.
  • Evergreen Unit - Units of period value calculation.
  • Evergreen Period - Period of time for which the contract has the Evergreen status.
  • Requested Contract - Contract request number.
  • Use Type - Contract usage category.
  • Percentage - The percentage associated with the use type. The total percentage for the section cannot be greater than 100.


[edit] General.Related Contract

Displays backward and forward relationships with other contracts and capacity auction data.
The Forward Relationships matrix displays any dependencies that exist between the selected contract and other business agreements. Each entry in the matrix identifies the dependent contract and how it is related to the one selected on the screen.
The Backward Relationships matrix displays the business agreement, on which the selected contract depends. The Capacity Auction Information matrix displays the details of an auction if selected contract was released by the pipeline.

  • Related Svc Req K - Related contract number.
  • Related K Rate Schedule - Rate schedule of the related contract.
  • Relationship Type - Type of relationship between the contracts.
  • Related Transport Contract - Related contract number.
  • Related PointCd - Point covered by the relationship.
  • Offer - Offer through which the contract was auctioned by the pipeline.
  • Bid - Winning bid number.
  • Award K - Award contract number.
  • Offer Status - Current status of the offer.
  • Created from Offer - A shipper release offer through which the contract was created.
  • Segmentation Code - Contract segmentation identifier
Y - Contract was segmented.
U - Business agreement is an upstream contract produced via segmentation.
D - Business agreement is a downstream contract produced via segmentation.


[edit] General.Agency

Displays information about agents, entities that are given the right to operate the contract.

  • BA Name - Full name under which business associate conducts business.
  • BA Type - Business associate type.
  • BA Role - Level of access given to the agent.
ALLOC VW - View customer's allocations and PDA schemes.
CAP UPDT - Post offers and bids on represented contracts.
CAP VIEW - View offers and bids on represented contracts.
CONT IMB - View, post, trade and transfer imbalances on represented contracts.
CONT VEW - View Contract / Amendment Summary for represented contracts.
INVOICE - View invoice and valuation data for represented contracts.
NOM CONF - View and adjust customer's response quantities.
NOM UPDT - Enter nominations on customer's behalf.
NOM VIEW - View customer's nominations.


[edit] General.Internal Contacts

Displays internal contacts associated with the contract. The data on the screen is populated with default internal contacts set up for the service requester, if any.

  • Contact Role - Contact person's role.
  • First/Last Name - Contact's name.
  • Phone/Fax/Email - Contact details.


[edit] General.External Contacts

Displays external contacts associated with the contract. The data on the screen is populated with default external contacts set up for the service requester, if any. A contract must have a Billing-1 and General Mailing contacts.

  • Contact Role - Contact person's role.
  • BA Name - Full name under which business associate conducts business.
  • First/Last Name - Contact's name.
  • Phone/Fax/Email/Address - Contact details.


[edit] Comments.Contract Footnotes

Displays messages that are printed on the contract in the footnote section. These comments are visible to all.

  • Visibility - Comment visibility to internal/external users.
  • Comment By - ID of the user who entered the comment.
  • Comment Date - Timestamp.
  • Comment Text - Remark.


[edit] Comments.Customer Service Comments

Displays customer service messages. These contract are set with internal visibility and will not be available to the customers.

  • Visibility - Comment visibility to internal/external users.
  • Comment By - ID of the user who entered the comment.
  • Comment Date - Timestamp.
  • Comment Text - Remark.


[edit] Rights.Input

Displays values that make up the service offered to a customer. Inputs and parameters vary by service; therefore, the layout of the screen will change depending on the schedule selected.

[edit] Rights.Rights

Displays the attributes of the contract generated by the Rights Configurator based on the inputs on the Rights.Input tab.

[edit] Rights.Stations

Displays stations associated with the contract.

  • Loc Code - Location proprietary number.
  • Loc Name - Location full name.
  • Area - Area in which the point is located.
  • MLI - Master List of Interconnections - Associated MLI.
  • Dir of Flow - Direction of flow.
  • Prim/Sec Ind - Primary/Secondary identifier.
  • Eff Begin/End Date - Effective date range.
  • Point MDO Volume - Maximum Delivery Obligation - Maximum quantity of gas that the transporter is required to deliver to a point on a certain day.
  • DDQ - Design Daily Quantity - Firm service obligation to shipper at each of its delivery points in a specified area on a coincidental design day.
  • Min Pressure - Minimum delivery pressure at a point that the transporter agrees to meet or exceed.
  • Loc Type - Location classification.
  • RecStart - Recurrence start parameter.
  • RecEnd - Recurrence end parameter.


[edit] Price.Inputs

Displays discount and special pricing applicable to the selected contract. Inputs and parameters vary by service; therefore, the layout of the screen will change depending on the schedule selected.

[edit] Price.Price

Displays the pricing attributes of the contract generated by the Price Configurator based on the inputs on the Price.Inputs tab.

[edit] Price.Comments

Displays pricing comments.

  • Visibility - Comment visibility to internal/external users.
  • Comment By - ID of the user who entered the comment.
  • Comment Date - Timestamp.
  • Comment Text - Remark.


[edit] Approval

Displays customer service approvals status.

  • Approval Type - Type of approval.
  • Status - Current approval status.
  • Date - Date of approval.
  • Approver - Name of the approver.
  • Title - Approver's title.
  • Approver Id - Approver's login id.
  • TimeStamp - Timestamp of the last status change.
  • Comments - Remarks.


[edit] Messages

Displays warning and error messages used to aid contract submission and execution process.

  • Severity - Message severity.
  • Message Nbr - System identifier.
  • Text - The actual notice.
  • Cleared - Indicates whether the message was cleared.
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