Help:Adjustment

From Navigates Help

This help page will guide you through the process of adding adjustments and describe the difference between the three methods that are available in Navigates™: a Regular, a StandAlone and a Top-Line Adjustments.

Contents 1 Adjustment 2 StandAlone Adjustment 3 TopLine Adjustment 4 Components

[edit] Adjustment

A regular Adjustment, used to rectify a particular charge on the valuation, is added via a Screen Function on the Valuation screen.
It creates two entries marked A (adjustment charge) and R (reversal of the original charge).
Re-running the Generate Valuation workflow will wipe out these entries.
Follow the step-by-step instructions below to create a regular adjustment.

(Fig. 1.1: Generate Valuation Workflow)

(Fig. 1.2: Daily View Summary Tab)

(Fig. 1.3: Adjustment Screen Function)

(Fig. 1.4: Adjustment Screen)

(Fig. 1.5: Adjustment entry on the Valuation)

• Select Customer Activities -> Invoicing -> Valuation. You will be directed to the Valuations screen.
• Specify the accounting period in the search field at the top of the screen and click .
• Select the valuation that you wish to adjust from the search list. If the valuation is not available, you can create one by running the Generate Valuation workflow (Fig. 1.1).
• Go to the Daily View Summary tab. Select the row (charge) you wish to adjust (Fig. 1.2).
• Select Screen Functions -> Adjustment (Fig. 1.3). You will be directed to the adjustment screen (Fig. 1.4).
• Update the rate or total amount, as needed. Adjust components, if necessary. Change the Approval Status to Active.
• Template:Submit.
• Return to the Daily View Summary tab by clicking .
• Click the [Filter] button to refresh the screen and view your changes (Fig. 1.5).

[edit] StandAlone Adjustment

A StandAlone Adjustment, also used to rectify a particular charge on the valuation, is added via a Screen Menu.
Unlike the regular adjustment, the StandAlone method creates permanent entries (marked S) that do no get wiped when a Generate Valuation workflow is re-run for the contract and accounting period.
Follow the step-by-step instructions below to create a StandAlone adjustment.

(Fig. 2.1: Generate Valuation Workflow)

(Fig. 2.2: StandAlone Adjustment Screen)

(Fig. 2.3: [Populate Components] Button Action)

(Fig. 2.4: StandAlone Adjustment on the Valuation)

• A valuation must exist for the contract before a StandAlone Adjustment can be created. If no valuation exists, you may generate one by running the Generate Valuation workflow (Fig. 2.1).
• Select Customer Activities -> Invoicing -> Adjustments. You will be directed to the StandAlone Adjustment screen (Fig. 2.2).
• Click at the top of the screen.
• Select the adjustment type. It should correspond to the type of charge you are correcting.
• Enter the accounting period and contract number.
• Enter the flow date and the receipt and delivery location of the charge you are adjusting.
• Click the [Populate Components] button. The component matrix will be populated with the system-generated entries (Fig. 2.3).
• Enter the adjustment quantity and rate.
• Template:Submit.
• Go to the Daily Summary tab on the Valuations screen to view the adjustment (Fig. 2.4).

[edit] TopLine Adjustment

A TopLine Adjustment is added via a Screen Menu. Unlike the other two methods, the TLA creates an adjustment for an entire valuation rather than for a particular charge and is displayed on the Main tab.
Note that you must re-run the Generate Valuation workflow every time you create or make any changes to the TLA.
Follow the step-by-step instructions below to create a Top-Line adjustment.

(Fig. 3.1: Top-Line Adjustment Screen with a Blank Entry)

(Fig. 3.2: New Top-Line Adjustment Entry)

(Fig. 3.3: Generate Valuation Workflow)

(Fig. 3.4: Top-Line Adjustment Entry on the Valuation Screen)

• Select Customer Activities -> Invoicing -> Top-Line Adjustment. You will be directed to the Top-Line Adjustment screen.
• Click at the top of the Top-Line Adjustments matrix. A new row will appear on the screen (Fig. 3.1).
• Enter the contract number, accounting period and adjustment amount. Enter a comment, if necessary.
• Template:Submit (Fig. 3.2).
• Re-generate the valuation by running the Generate Valuation workflow (Fig. 3.3).
• Select Customer Activities -> Invoicing -> View Valuation. You will be directed to the Valuation screen. Retrieve records for a desired accounting period.
• Top-Line Adjustment will be displayed on the Main Tab (Fig. 3.4).

[edit] Components

When you click the [Populate Components] button, the components for the specified adjustment type appear in the Components Matrix below. After filling out the Adjustmetn Qty and Adjustment Rate fields, the Adjutment Amount automatically populates along with the Rate and Amount columns for each component in the table as the entered rate gets distributed amongst the components.

If the Include box is checked, component will be considered in the automatic distribution. If the Preset box is checked along with the Include box, the user may enter a value in the Rate column beforehand, which will then be used in the automatic distribution and taken out of the adjustment rate. The Preset box only has meaning if the Include box is checked.

In the examples below, assume you have four components (A,B,C,D) with equal distribution weight.


If an adjustment rate of $1.00 is entered and all components are to be included, then the result would be the following:

A = 0.25,	included,	no preset
B = 0.25,	included,	no preset
C = 0.25,	included,	no preset
D = 0.25,	included,	no preset

If C's Include box is unchecked, then the following would result:

A = 0.33333,	included,	no preset
B = 0.33333,	included,	no preset
C = <empty>,	not included,	no preset
D = 0.33333,	included,	no preset

If you go back and include all components, but preset C with 0.40, then the following would result:

A = 0.20,	included,	no preset
B = 0.20,	included,	no preset
C = 0.40,	included,	preset with 0.40
D = 0.20,	included,	no preset