Operation Lock.Operation Lock
From Navigates Help
Operation Lock allows users to lock and unlock system functions for the closing process.
Contents |
[edit] Operation Lock Procedure
The first eight operations are locked by the operation group and the last three operations are locked by the accounting group. Once the operation group has locked the necessary operations, a system email is sent to the accounting group to continue the lock process.
1. Measurement
The operation is locked after measurement for the accounting period has been finalized. The lock prevents additional measurement from coming in for flow dates prior to the end of the accounting period.
2. Prior Period
The lock prevents further PPAs from being applied to the current account period. Any further PPAs would be applied as adjustments appearing in the next accounting period.
3. Nomination
The lock prevents additional nominations for the accounting period. Any additional nominations will be entered for the next accounting period. The lock is not allowed if there are nominations with status other than SCH, OVR, PPA in the system.
4. Allocation
The lock prevents further changes to the allocated amounts. The operation may be locked only if there are no pending allocation requests, allocation exception or unauthorized gas.
5. Daily Balance
The lock triggers the process that calculate contract balances and prevents further changes to contract balances for the invoicing month.
6. Transfer
The lock prevents further account balance transfers for the accounting period. The operation may be locked only if there are no pending contract-to-contract transfers.
7. Cashout
The lock triggers two workflows: Generate Netted Imbalance and Generate Single-Zone Contract Imbalances (for CGT).
8. Daily Scheduling
The lock triggers workflows that generate scheduled charge quantity and unscheduled overrun quantity.
9. Invoice Payment
The operation is locked following the upload of the Invoice Payment file. The lock will cause all additional uploads of the file to be recorded in the next accounting period.
10. Invoice
The operation is locked following the running and verification of Invoices. Once set, the invoices become visible to the customers. The operation must be locked by the 10th day of the month.
11. Accounting Period
The lock formally closes the accounting period and opens the next one.
[edit] Lock an Operation
To lock an operation:
- Specify the accounting period and click
.
- Change the value of the Operation Lock field to Y.
- Click
.
[edit] Unlock an Operation
To unlock an operation:
- Specify the accounting period and click .
- Change the value of the Operation Lock field to N from Y. Star unlocking from the bottom of the list working your way up until you reach the operation you wish to unlock last.
- Click .
[edit] System Checks
The chart below lists system checks for the Month Close process:
| Name | Process/Workflow | Timing/Dependancy | Description | Issue Resolution |
|---|---|---|---|---|
| Lock Measurement | Process | Need to make sure the synchronize measurement workflows run once after Columbia is done with measurement. They run on hardy and gulf between 7 and 8. Also Update Point Volumes - Process Physical Changes should have run if burford changes anything physical. | Prevent further measurement data from being applied to the invoicing month | |
| Lock Prior Period | Process | Prevent further PPA’s from being applied to the current accounting period; any further PPA’s would be applied as adjustments appearing in subsequent months | ||
| Lock Nominations | Process | Prevent further nominations from being placed for the invoicing month (including internal override invoices) | Manually move nominations to SCH status on the flowing gas>scheduling>Nomination/confirmation approval | |
| Perform Daily Allocations | Workflow | Run after Lock Measurement | The workflow is scheduled to run some number of times a day but should be run again after measurement is locked. | |
| Lock Allocations | Process | Prevent further changes to the allocated volumes for the invoicing month. Any subsequent changes would be PPA’s. Validate that all gas is accounted for; no unallocated gas can exist | Delete allocation requests. Delete allocation exceptions. There is now a workflow for the allocation exceptions. | |
| Lock Contract Balance | Process | Calculate contract balances and prevent further changes to the contract balances for the invoicing month | ||
| Lock Transfers | Process | Prevent further account balance transfers for the invoicing month. Ensure that there are no contract to contract transfers which are in the pending state. | ||
| Generate Netted Imbalance | Workflow | |||
| Generate Single-Zone Contract Imbalance | Workflow | Run only once per accounting period on CGT. | Moves imbalances on a shipper's contracts from multiple zones to one contract in one zone | |
| Contract Balance Carry Forward | Workflow | |||
| Storage Balance Check | Process | Monthly | Check a storage contract on each asset to ensure that the storage balances are rolled forward at least two months. | |
| Lock Cashout | Process | The Balance workflows should be run prior to this step. | Complete any cashout calculations associated to the invoicing month. Creation of automatic contract to contract transfers | |
| Generate Scheduling Charge | Workflow | |||
| Generate Unscheduled Oveerun | Workflow | |||
| Lock Daily Scheduling | Process | Scheduling Workflows need to be run prior to this step. | Locked after the completion of a workflow to ensure that all daily scheduling volumes and associated charges/penalties are calculated | |
| Get Invoice Dates | Process | This needs to be done prior to creating invoice PDAs | Enter the desired invoice dates on Invoices>Invoice Dates screen | |
| Generate Valuation for Asset | Workflow | |||
| Generate Invoice Data | Workflow | |||
| Generate Invoice Reports | Workflow | |||
| Lock Invoices | Process | This step needs to be completed after Valuation and Invoice Reports are completed. | Complete the final invoicing run and then lock down any further changes to invoices. | |
| Perform Monthly Gas Accounting | Workflow | Run only once per accounting period. AccoundgPrd parameter = current accounting period. | Accumulates Cashout/Storage Penalty volumes, Processing Plant Adjustments, and PPA imbalance qtys to respective pipeline contracts. | |
| Generate Month End Data | Workflow | creates the data for the 3 reports shown on the workflow | ||
| Lock Accounting Period | Process | Post results and roll to next accounting period. |
